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Dashboard
Tuesday 24 March 2026 · Gold Coast, QLD
Total Properties
80
↑ 72 this quarter
Active Tenancies
76
95% occupancy
Open Maintenance
3
1 emergency open
Rent Collected MTD
$28,450
↑ 96.4% collected

🚦 Compliance Deadlines

2 due soon
Bond Lodgement — 22 Palm Ave
New tenancy — bond received 15 Mar. 10-day rule.
OVERDUE
Entry Notice — 9 Grevillea St
Routine inspection 26 Mar. Must send by today.
Due Today
Lease Expiry — 5 Hibiscus Lane
Amanda Foster. Expires 30 Jun 2026.
98 days
Rent Increase — 14 Coral St
Last increase 8 Apr 2025. Next eligible: 8 Apr 2026.
15 days
Utility Bill — 11 Wattle Close
Last bill issued 10 Mar. 4-week deadline: 7 Apr.
14 days

✨ AI Inbox — Recent

DT
Daniel Tran EMERGENCY
URGENT - Burst pipe flooding laundry
7 Banksia Ave, Robina · $500 pre-authorised
9:14am
RN
Robert Nguyen COMPLAINT
Formal complaint — ongoing noise
Unit 1/8 Ocean Parade, Coolangatta
8:52am
E
Emma SENSITIVE
I need help — I don't feel safe at home
⛔ No AI response sent · Alex action required
8:31am
SM
Sarah Mitchell ROUTINE
Dripping tap — 14 Coral St
✅ Auto-response sent · Scheduled within 7 days
Yesterday

Rent Collection — Last 6 Months

Collected Expected
🚀
12 features coming to Tenantflow — including Trust Accounting, Tenant Portal, E-Signatures & more
🏦 Trust Accounting 📲 Tenant Portal ✍️ E-Signatures 💸 PayID Rent +8 more →
View Roadmap
Product Roadmap · 2026
What's Coming to Tenantflow
We're building the features Queensland property managers need most — informed by what the best platforms offer, reimagined with AI-first automation.
12
Features in pipeline
🏦
Trust Accounting
Q2 2026
Coming Soon

Full trust accounting with receipting, bank reconciliation, ABA file export for bulk payments, and automated daily owner disbursements — no separate accounting software needed.

⚡ Currently requires PropertyMe or Xero — bringing it in-house cuts your software costs.
FinanceCompliance
📲
Tenant Portal & App
Q2 2026
Coming Soon

A mobile-friendly portal where tenants submit maintenance requests with photos, view their lease documents, pay rent via PayID, and communicate directly with the property manager.

⚡ Reduces phone calls by ~60%. Tenants get 24/7 self-service; you get a documented trail for every request.
PortalMobile
👔
Owner Portal
Q2 2026
Coming Soon

24/7 owner access to live financials, monthly statements, inspection reports, maintenance jobs, and lease status — with in-app approval for maintenance quotes over a set threshold.

⚡ Owners who can self-serve call 70% less. Approval workflows keep you covered on large repairs.
PortalFinance
✍️
E-Signatures
Q2 2026
Coming Soon

Legally binding digital signatures on Form 18a tenancy agreements, lease renewals, entry condition reports, and special condition addenda — sent and signed from any device.

⚡ No more chasing tenants for wet ink. Average signing time drops from 4 days to 4 hours.
FormsAutomation
📸
Mobile Inspections App
Q3 2026
Q3 2026

iOS & Android app for conducting inspections on-site. Room-by-room notes, photo capture, 360° photos, condition ratings, and tenant digital sign-off — works offline too.

⚡ Complete a full routine inspection report in 15 minutes. Owner-ready PDF sent before you leave the driveway.
MobileInspections
💬
SMS & Bulk Communications
Q3 2026
Q3 2026

One-click SMS or email to all tenants, selected properties, or custom-filtered groups. Scheduled reminders for rent, inspections, and lease renewals sent automatically.

⚡ AI drafts the message, you approve it. Rent day reminders alone reduce arrears by ~15% on average.
CommunicationsAI
💸
Open Banking & PayID Rent
Q3 2026
Q3 2026

Real-time rent receipting via NPP/PayID. Payments are matched to tenants automatically the instant they clear — no manual bank reconciliation, no delays, instant arrears detection.

⚡ Know about a missed rent payment within 60 seconds of the due time — not 3 days later.
FinanceAutomation
🔥
Smoke Alarm & Pool Compliance
Q3 2026
Q3 2026

Track smoke alarm service dates, pool safety certificate expiries, and electrical safety check renewals across your portfolio. Auto-alerts 60/30/7 days before expiry.

⚡ In QLD, a landlord can face fines up to $5,512 for a non-compliant smoke alarm at a property change of tenancy.
ComplianceQLD Law
🧠
AI Lease Review
Q3 2026
Q3 2026

Upload any tenancy agreement and the AI flags non-standard clauses, missing special conditions, unenforceable terms under the RTRA Act, and potential disputes before they happen.

⚡ Catches the "we didn't notice that clause" problem before a tenant does — and before it gets to QCAT.
AIQLD Law
🔗
Xero & MYOB Integration
2027
2027

Two-way sync with Xero and MYOB — management fees, maintenance invoices, and owner disbursements flow into your accounting software automatically, mapped to the correct chart of accounts.

⚡ Eliminates double-entry bookkeeping. BAS preparation time drops from a day to an hour.
FinanceIntegration
🏷️
Vacancy & Prospecting CRM
2027
2027

Applicant pipeline management, tenant reference checks (Equifax/VEDA), REA & Domain listing sync, and a prospecting CRM to grow your rent roll with leads from your network.

⚡ The average vacancy costs an owner $125/day. A tight applicant pipeline is the fastest way to reduce that.
CRMGrowth
📦
Portfolio Migration Tool
Q2 2026
Coming Soon

Bulk import your entire portfolio from PropertyMe, REST Professional, Console Cloud, or Property Tree — properties, tenants, leases, documents, and history migrated in minutes, not weeks.

⚡ "Switching costs" are the #1 reason PMs stay on platforms they've outgrown. We're removing that barrier.
OnboardingMigration
Shape what gets built next
Vote for the features you need most. Early access users lock in 60% off when paid plans launch, and get direct input into the product roadmap.

All Properties

PropertyTenantRent/wkLease EndsLast InspectionStatus

✨ AI Inbox

3 unread

Message Detail

Select a message to view
AI classifications and draft responses appear here
Gmail Live Sync — alex@varealtyapp.com
Real emails arrive → Claude classifies → drafts appear above. Requires backend OAuth (Supabase + Gmail API).
PHASE 2 FEATURE
Emergency
1
$500 pre-authorised
Urgent
1
24hr target
Routine
1
Scheduled
Job Scheduler

All Requests — Detail List

3 open

🔧 Contractor Directory

10 active
All trades
🔧 Plumbing
⚡ Electrical
❄️ Air Con
🍳 Appliances
🪛 Handyman
🦟 Pest Control
🏠 Roofing
🔑 Locksmith
🌿 Landscaping

🚦 RTA Compliance Tracker — All Properties

1 overdue 2 due soon 8 on track
PropertyObligationRTA RuleDue DateStatus

🔒 Bond Register

6 bonds lodged
Property Tenant Bond RTA Ref Lodged Status Action

⚖️ QCAT Matters

Tenant Directory
11 active tenancies · 1 vacancy · All properties Gold Coast QLD

Property Owners

OwnerPropertiesMTD IncomeStatement
Greg Mitchell
greg.mitchell@business.com.au
1 property $2,340 Pending
Lisa Pham
lisa.pham@gmail.com
3 properties $7,020 Sent 1 Mar
James & Carol Wu
jwu@outlook.com
2 properties $4,680 Sent 1 Mar
Raj Patel
raj.patel@icloud.com
2 properties $4,940 Sent 1 Mar

Owner Statement — Greg Mitchell

March 2026
Rent received — 14 Coral St, Surfers Paradise$2,340.00
Management fee (8.8%)-$205.92
Letting fee (1 week)-$0.00
Maintenance — plumber callout (22 Mar)-$280.00
Smoke alarm inspection-$55.00
NET DISBURSEMENT$1,799.08
Total Rent Roll
$29,532
Per month · 12 properties
Avg. Vacancy Rate
8.3%
↓ Better than 12.1% QLD avg
AI Tasks Automated
847
This month · 94% accuracy
Est. Hours Saved
63h
vs. manual VA this month

AI Automation Breakdown

Compliance Score

91%
Overall RTA Compliance Score
Entry Notices100%
Bond Lodgements83%
Rent Increase Rules100%
Utility Bill Timing92%
✨ AI Agent — Live Demo
Paste any tenant email below. Claude will classify it, check RTA compliance, and draft a response in real time.
Powered by
Claude claude-opus-4-6
Anthropic · RTRA Act 2008 & Reg 2025

📧 Tenant Email Input

Try a scenario:
AI result will appear here
Choose a scenario or type an email to begin

📜 How the AI Agent Works

📬
1. Receive
Tenant emails arrive in Gmail
🧠
2. Classify
Claude reads & classifies into 11 categories
⚖️
3. RTA Check
Applies RTRA Act 2008 & Regulation 2025
✍️
4. Draft & Escalate
Drafts reply or escalates to PM — you approve

Property Inspections

QLD RTRA Act compliant — 48-hour entry notice required before entry

Scheduled
2
Next: 26 Mar 2026
Completed (90 days)
2
Reports on file
Overdue
1
18 Seabreeze Dr
PDF Reports
2
AI-generated
Property Detail

🔴 Rent Arrears

2 overdue
$1,350
Total Owing
2
Tenants in Arrears
1
Breach Notices Issued
1
Cleared This Month

📋 Arrears Escalation Protocol

Day 1–7
Friendly reminder SMS/email. Log contact attempt.
Day 8
Issue Form 11 — Notice to Remedy Breach. 7-day remedy period.
Day 15
Issue Form 12 — Notice to Leave. 7-day notice to vacate.
Day 22+
QCAT application for termination and/or debt recovery.
1
Expiring in 30 days
2
Expiring in 31–90 days
3
Periodic / No End Date

📅 Lease Pipeline

Property Tenant Type Lease End Status Actions

📊 Owner Monthly Statements

💰 Portfolio Financials — March 2026

Gross Rent
$14,760
6 properties · 4 wks
PM Fees (8.5%)
$1,255
Incl. GST
Maintenance
$1,850
3 jobs this month
Net Disbursed
$11,655
To 4 owners
📖 Tenantflow Guide